One of the things at the top of our mind recently has been “how can we do more to help you get things done“?
I’m going to share a few of our ideas (some of them from the forum – thank you!), and there is a poll for you at the end…
To speed up processing your email, and make ActiveInbox more efficient to use, we’re proposing to do keyboard shortcuts.
But rather than Gmail’s “invisible” shortcuts (where you have to know what ‘k’ will do), we’d want it to be more like Alfred/Quicksilver/Spotlight on the Mac, where a typing-box appears for you to rapidly enter commands.
You’ve built up a big list of Actions to be done, but now that’s intimidating, and you avoid the list because it’s large.
What we want to do is “bite size chunks” – so you click a Start button, say you want to do “5 emails in 10 minutes”, and ActiveInbox hides all distractions in GMail, and shows a timer to keep you focused until you’ve completed the task (or run out of time).
Chomp through your to do’s, one bite at a time.
Weekly Review Reminders
Weekly Reviews have two benefits: they give you a chance to ensure your lists are accurate, so you can trust in your system (e.g. clear out completed Action items, re-deadline Overdue items); and they give you the confidence that you’ll tackle your email once a week.
But they’re hard to remember to do. We rarely have the chance to make a big time commitment.
We’re thinking that a simple list of “Weekly Review” tasks, with the last time you completed them, might help remind you to get back on the wagon.
Browse Deadlines On Mobile
On most mobile/tablet clients, your status items (e.g. Action) are easy to access. But it’s much harder to check Today, because it’s a mental burden to remember which label represents today (it’s ZD/20130923).
We could create a magic pair of labels, !Today and !Overdue, that ActiveInbox automatically turns date labels into.
So, on mobile, you could just pop into your Today list.
Highlight Today/Overdue Emails in Gmail
This is very simple, but we can visually make Today items really stand out, so anytime you’re scanning a list, they really grab your attention.
Show Previous Emails When You Reply
This was an old feature that got removed during a Gmail change.
When you went to reply, it will instantly show you recent conversations & outstanding tasks with the person you’re replying to, so you can eaisly write a more informed response.
Send Archive & Move Next Button
This button would simply keep you on rails as you reply to emails, with one click it would send the reply, archive the thread and move you to an older email.
Archive Old Projects
One problem that starts to affect people who’ve built up a list of projects is that the important ones get lost in the noise.
The best solution is to keep your list of projects small, and this can be done by clearing out the cruft.
We could add an easy means to archive the old projects out the way.
Want to have your say?
Choose what’s most important to you in the Getting Things Done in ActiveInbox Poll.
This was written by Andy Mitchell