Gmail has only one signature you can use, and it will add itself to all your emails and replies, every time. It is not exactly well designed or flexible for businesses.

If you’ve ever used the desktop version of Outlook you’ll know how easy it is to add different signatures to an email.

But you can also have quick access to multiple saved signatures in Gmail.

All you need to do is enable the Gmail ‘Lab’ (an extension) built by the Gmail team themselves, called Canned Responses. You can simply enable it from Gmail’s settings.

The good news is that once you enable the Canned Responses lab you can achieve everything that Outlook offers with signatures, and more.

You can even use it for quick access to saved emails that you frequently send to people, or set up filters for incoming messages that can send an auto-reply using one of your canned responses.


Set up Canned Responses

To try it out head to Gmail settings and hit the ‘Labs’ tab at the top right.



  1. Click ‘enable’ next to Canned Responses, save changes, and then Compose a new email to see how it works.
  2. Enter the signature you want to save, then;                                                                            compose-more-options
  3. At the bottom right click the more options menu and chose Canned Responses.                                              Canned-option
  4. Then click ‘new canned response’ to save it and name it so you can access it later.

When you add a new canned response it will save whatever you have written in the main body of your draft email.

Now you can disable your Gmail signature in General Settings and start using your Canned Response signatures in new emails and replies for a much more flexible approach to signatures.



This was written by Andy Mitchell